Library Board of Trustees
Board of Trustees Members
Becca Bartling
Nancy Burns
Becky Dinsmore
John Donovan
Dick Henske
Liz Postema
David Schultz
Board of Trustee Minutes and Agendas
Agenda- January 2026
PROPOSED AGENDA
Frank B. Koller Memorial Library Board of Trustees
Wednesday, January 28, 1p.m.
Koller Library
1. Call to order
2. Approve agenda
3. Roll call of members, introduction of visitors
4. Disposition of minutes of previous meeting and any intervening or closed meetings
5. Financial Report
a. 2025 End of Year Report
6. Election of Officers
7. Library Director Reports
a. Policy Committee: Code of Conduct Policy and Unattended Children Policy
b. Remodel Update
c. Operations Updates
d. January Programming and Upcoming Programming
8. Communications
9. Audience comments
10. Set next meeting time
11. Adjournment
Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.
Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / director@koller.wislib.org) prior to the meeting.
Minutes - December 2025
Frank B. Koller Memorial Library
Minutes of the December 30, 2025, Board of Trustees Meeting
The meeting was called to order by John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, David Schultz and Liz Postema. Also in attendance was Callie Bates.
The agenda was approved with a motion by David, seconded by Becky. Motion passed.
The November minutes were approved with a motion by Liz, seconded by David. Motion passed.
Bills and expenditures were reviewed. There was a motion by Nancy to approve the bills, seconded by Becky. Motion passed.
Callie reviewed the Financial Report:
· She noted significant expenses for this month including new shelving for the River Room as part of the renovation project, the reimbursement to the Town for Sarah’s retirement fund and the new push bar on the back entrance of the Community Room.
· Significant donations were received at the end of the year.
· Account balances were reviewed.
Director’s Report:
· The Manitowish Waters Town Board approved the board members who were up for renewal.
· The Art Exhibits and Displays Policy was reviewed. A copy of the Art Exhibits and Displays Release Form was also provided. A discussion took place regarding the upgrades to the policy. A motion was made by David to accept the policy recommended by the Policy Committee, seconded by Nancy. Motion passed.
· The Mobile bases needed for the remodeling project are arriving today which is much early than predicted.
· Callie requested approval to continue purchasing Children’s Book Bundles from the Junior Library Guild. A motion was made by David to renew this process to aide in keeping book selections current, seconded by Liz. Motion passed.
· Approval was requested to purchase the Owl Virtual Meeting device. Nancy made a motion to approve the purchase, seconded by Becky. Motion passed.
· As discussed at a previous meeting, Callie and Sarah have investigated ways to cut down on the number of incidents of birds striking windows in the back of the library. A roll of Bird collision marks would cover most of the problem area. A motion was made by David to approve the purchase, seconded by Becky. Motion passed.
· December programs were reviewed.
· A list of upcoming programs and 2026 Art Exhibits was provided.
The next regular board meeting is planned for Tuesday, January 28, at 1:00 p.m.
David made a motion to adjourn the meeting, seconded by Becky. Motion passed.
Respectfully submitted, Nancy Burns – Library Board Secretary
Board of Trustee Minutes Bylaws
Bylaws
Board of Frank B. Koller Memorial Library Trustees Bylaws
Article I: Name
This organization is “The Board of Trustees of the Frank B. Koller Memorial Library” existing by virtue of provisions of Chapter 43 of the Laws of the State of Wisconsin, and exercising the powers and authority and assuming the responsibilities delegated to it under said statute.
Article II: Membership
Section 1. Board Composition. Pursuant to the requirements of the Wisconsin Statutes, the Frank B. Koller Memorial Library Board of Trustees shall consist of five (5) to seven (7) members and shall be representative of the population of Manitowish Waters, Wisconsin. Members shall be appointed by the head of the town municipal governing body. One member shall be the North Lakeland School District Superintendent or their designee.
Section 2. Appointments, Terms of Office and Vacancies. Appointments, terms of office and vacancies are as provided by the relevant subsections of Wisconsin Statutes Section 43.54.
Section 3. Meeting Attendance. Members shall be expected to attend all meetings except as they are prevented by a valid reason. Three unexcused annual absences are cause for review by the Board of Trustees.
Article III: Officers
Section 1. The officers shall be a president, a vice president, a secretary, and a treasurer, elected from among the appointed trustees at the regularly scheduled meeting in the month of January of each year.
Section 2. A nominating committee shall be appointed by the president three months prior to the January meeting who will present a slate of officers at the January meeting. Additional nominations may be made from the floor.
Section 3. Officers shall serve a term of one year from the regularly scheduled January meeting at which they are elected and until their successors are duly elected.
Section 4. The president shall preside at all meetings of the Board, authorize calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.
Section 5. In the absence of the president, the vice president shall assume the president’s duties.
Section 6. The secretary shall keep a true and accurate record of meetings of the Board, shall issue notice of all regular and special meetings at least 24 hours in advance, and shall perform such other duties as are generally associated with that office. The library director or another member of the Board may be designated by the Board to perform any or all of the above duties.
Section 7. The treasurer shall be the disbursing officer of the Board and shall perform such duties as generally devolve upon the office. The treasurer shall be bonded in an amount as may be required by a resolution of the Board. In the absence or inability of the treasurer, the library director or another member of the Board may be designated by the Board to perform any or all of the above duties.
Article IV: Meetings
Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board.
Section 2. Election of Officers. The election of officers shall be performed at the regular meeting in January of each year.
Section 3. Special Meetings. Special meetings may be called by a majority of board members at the discretion of the president for the transaction of business as stated in the call for the meeting, provided a quorum can be met.
Section 4. Quorum. A quorum for the transaction of business at any meeting shall consist of two-thirds members of the Board present in person.
Section 5. Parliamentary Authority. Conduct of meetings: Proceedings of all meetings shall be governed by Roberts’ Rules of Order.
Section 6. Open Meetings Law Compliance. Public notice shall be made of every board meeting and meetings shall be held in compliance with the Wisconsin Open Meetings Law.
Article V: Library Director
The Board shall appoint a qualified library director who shall be responsible to the Board. The library director shall be considered the executive officer of the library under the direction and review of the Board, and subject to the policies established by the Board. The director shall act as technical advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions) and shall have no vote.
Article VI: Committees
Section 1. The president shall appoint committees of one or more members each for specific purposes as the business of the Board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board.
Section 2. All committees shall make a progress report to the Library Board at each of its meetings.
Section 3. No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act.
Article VII: General
Section 1. An affirmative vote of a majority of all members of the Board present at the time shall be necessary to approve any action before the Board.
Section 2. The bylaws may be amended by the majority vote of all members of the Board.
Section 3. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board shall be present and two-thirds of those present shall so approve.
Section 4. No member shall receive compensation for service, but the Board may approve reimbursement for actual and necessary expenses incurred outside the municipality.
Section 5. No member shall participate in a decision which violates state conflict of interest statutes.
ADOPTED: October 27, 1986.
AMENDED: February 20, 2003
AMENDED: February 23, 2005
AMENDED: April 25, 2006
AMENDED: July 26, 2006
AMENDED: October 30, 2024